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The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.
This position will sit in the Global Center for the Integrated Health of Women, Adolescents, and Children (Global WACh) based in the University of Washington Departments of Global Health, Obstetrics/Gynecology, and Pediatrics. Our mission is to make scientific discoveries, cultivate leaders, and bridge disciplines to advance the tightly connected health and well-being of women, adolescents and children. Global WACh brings together expertise in maternal health from the Department of Obstetrics/Gynecology, neonatal and child health expertise from the Department of Pediatrics, and vast experience working in infectious disease, health metrics and evaluation, education, clinical research, and service delivery within the Department of Global Health. These disciplines combine under a methodology that views women, children, and adolescents as three populations interconnected along a shared life course.
Global WACh has an outstanding opportunity for a full time (100% FTE) Assistant to the Director position. The Assistant to the Director will serve as the principal assistant/administrative support to the co-Director of GWACh, Vice-Chair of the Department of Global Health and other GWACh senior faculty. Under minimal supervision, the Assistant to the Director will have delegated authority to direct and manage a wide range of highly confidential, complex, executive-level administrative support activities, and represents the co-Director/Vice-Chair to internal and external clients and serve as a communication liaison representing the interests of the Center and Department. This position will routinely exercise independent judgement and decision making skills and set their own work priorities.
We seek a highly motivated individual who is flexible, extremely organized and possesses a willingness to support tasks with autonomy and creativity, along with a passionate commitment to improving global health and investment in social justice, equity and inclusiveness.
RESPONSIBILITIES: Management of Special Projects •Independently manage and coordinate special projects and events as requested by the co-Director/Vice-Chair. Support for special events may include drafting communications, coordinating vendors and participants, and supporting the event in real-time. Support for special projects may include coordinating stakeholders, drafting communications, tracking tasks to ensure the project is completed on time. •Independently manage specific support to studies as requested. This may include procurement, communications, facilities, or grant support.
Executive Assistance – This position performs a wide range of highly confidential, complex, executive-level administrative support activities, representing the Division Head to internal and external clients. Specific duties include: •Serve as the principal assistant to the Vice Chair/co-Director. Perform a wide range of highly confidential, complex, executive-level administrative support activities. •Ensures that the Vice Chair/co-Director’s priorities and obligations are met by developing and maintaining complex calendars and schedules, meetings and travel arrangements. This requires a strong ability to understand and strategically prioritize the Vice Chair/co-Director’s work and to make independent decisions that will have a significant impact on the operational effectiveness of the entire division. •Coordinate and complete complex travel arrangements for the Vice Chair/co-Director as well as for other faculty and staff within the Center. Secure and verify reservations, tickets, hotel accommodations, and registration for national and international society meetings and conferences. •Prepare travel reimbursements according to GIM and University protocol. •Independently creates narrative portions of documents, e.g. communication to faculty from the Vice Chair/co-Director. •Assists Vice Chair/co-Director, Senior Faculty and the Program Manager with communication and meetings; including independently preparing agendas and materials, gathering and disseminating information, attending meetings, drafting and editing comprehensive meeting summaries and managing follow-through on assignments. •Lead and guide the Vice Chair with annual administrative tasks related to coordinating and scheduling annual review meetings with appropriate faculty members and evaluation of faculty for annual merit and promotion review process.
Other Duties as Assigned
REQUIREMENTS: •Bachelor’s Degree or at least four years experience providing administrative support for management staff. •Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. •Demonstrated ability to facilitate communication between professionals in a manner that respects cultural differences and contributes to effective partnerships. •Highly motivated, flexible, extremely organized and possess a willingness to support tasks with autonomy and creativity. •Exemplary oral and written communication skills with the ability to initiate and edit written work. •Experience and skill in managing stakeholders in a complex, fast-moving environment. •Excellent time management, organizational and prioritization skills. •Strong judgment, critical thinking and decision-making skills. •Proficiency in the use of Microsoft Office applications. •Highly developed skills of independent judgment, decision-making and discretion in interpreting management styles, organizational goals and expectations.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
CONDITIONS OF EMPLOYMENT: Primary work location with be at the Hans Rosling Center for Population Health on the UW Seattle campus. This position may be required to work outside of normal work hours to accommodate colleagues in different time zones. COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION: In accord with the University’s expressed commitment to excellence and equity, contributions in scholarship and research, teaching, and service that address diversity and equal opportunity may be included among the professional and scholarly qualifications for appointment and promotion. Seattle is a culturally diverse urban center. It also has growing racial, ethnic and immigrant communities. The University of Washington is committed to building a diverse faculty, staff, and student body and is an Equal Opportunity/Affirmative Action Employer.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.