Harvard University Planning and Design (HUPAD) is responsible for the stewardship of one of the world's most iconic campus settings and advances Harvard's mission of teaching and research by enhancing, sustaining, and optimizing the physical campus to achieve planning and design excellence. While remaining centered in its historical Cambridge and Boston geography, the University today includes diverse campus locations throughout the United States and the world.
The Planning Resources team within HUPAD supports stewardship of Harvard's iconic physical campuses and surrounding areas. We offer professional best practices to develop, manage, synthetize, and deliver information and systems in three key areas: land and building archival records, geographic information, and interior space information management. As a member of the Space Information Management team within Planning Resources, this position will collaborate extensively with property owners and managers across the University to maintain standard and accurate as-built architectural and space records of the ever-changing built environment. The position is responsible for maintenance of CAD floorplan drawings and related space data on SharePoint and in the University Space Inventory system. The position also disseminates this information to university staff and consultants for campus planning, design, management, and operations purposes.
Job-Specific Responsibilities This position reports to the University Space Information Manager within the Planning Resources team and has the following responsibilities:
Schedule field work with University clients and coordinate logistics to access buildings and travel to/from sites.
Conduct on site audits of buildings to measure and verify floor and room layouts and document furniture layouts, room numbers, and room uses.
Revise and create standard compliant AutoCAD drawings of floorplans from field measurements and/or from CAD drawings, Revit, or related files generated from construction projects.
Load and/or reconcile floor plan updates with the University Space Information System in MRI CenterStone (Computer-Aided Facility Management) software.
Maintain space inventory records in the MRI CenterStone database system. Draw accurate polygon boundaries in AutoCAD and in CenterStone that define and measure floors, commercial units, residential units, and rooms. Update the attributes of each.
Analyze and update the gross square footage of buildings adhering to Harvard standard measurement definitions.
Perform document management activities related to CAD file organization.
Maintain accurate and efficient records to track planned building audits, work in progress and completed tasks.
Assist with development and documentation of standards, procedures and training materials associated with managing CAD, field surveys and data.
Generate and distribute standard floor plan graphics and space reports for client projects.
Create custom space data products upon special request.
To accomplish these responsibilities the CAD/CAFM Specialist will coordinate with building managers, facility administrators, planners, project managers, and external consultants across the university. The CAD/CAFM Specialist will learn how to use MRI CenterStone (CAFM) software and will stay current with CAD and BIM technology to assist with the development of University data standards, support and train other system users, and provide system maintenance support. The position will work independently or on client teams.
Minimum five years of experience in Architecture, Planning, Spatial Information, Facilities Management or related field. Education beyond high school may count towards experience.
Experience using AutoCAD to modify architectural drawings and to create dimensionally correct as-built plans from field measurements.
Proficiency with Microsoft Excel and/or Access and a solid working knowledge of the MS Windows environment
Additional Qualifications and Skills
Bachelor's degree in Architecture, Planning, Spatial Information, Facilities Management or related field strongly preferred.
Ability to read and interpret architectural and construction documents.
Proficiency in the use of AutoCAD, AutoCAD Macros, and industry standards.
Working knowledge of AutoDesk Revit (building information modeling) software.
Self-motivated with proven ability to work and follow through independently.
Strong organizational skills with demonstrated attention to detail and the ability to prioritize as well as organize multiple tasks.
Proven ability to deliver excellent customer service. Professional manner, strong oral communication, problem solving and teamwork skills.
A solid working knowledge of relational database concepts is highly desirable.
Experience using Computer Automated Facility Management (CAFM) information systems, particularly MRI CenterStone, is highly desirable.
Experience using Dynamo (for Revit), FME, SketchUp, MS SQL Server, Power BI, Tableau or Adobe software is desirable.
Knowledge of higher education facility information classification (NCES FICM) and experience in academic/higher education environment, particularly campus planning or operations is desirable.
Experience writing data standards and documenting processes strongly preferred.
Experience providing software technical support and training strongly preferred.
Experience working with Microsoft SharePoint and Teams is helpful.
This position requires the use of stairs and ladders, crawling into small or walking into low-height spaces while carrying a tablet and measuring equipment.
This position is based on campus in Cambridge. Properties owned or operated by Harvard that may require on-site field work are located mainly in Cambridge, Boston, and Somerville. Individual flexible work options for this role will be discussed during the interview process.
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.